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How to make a business contact letter

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I. purpose

this system is formulated to strengthen warehouse management, ensure the standardized, efficient and orderly operation of the warehouse, ensure the safety of the company’s property and materials, reduce the loss of bad and sluggish materials, reduce the funds occupied by inventory, and meet the requirements of production and operation for material management

II. Scope of application

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it is applicable to the management of all warehouses of the company, including raw material warehouse, parts and semi-finished products warehouse and finished products warehouse. Refer to this system for tool spare parts warehouse, scrap warehouse, workshop warehouse and articles stored in the workshop

III. management responsibilities and objectives of content warehouse

1 Carry out the receiving and dispatching of materials and products in an efficient and orderly manner to ensure that the quantity in and out of the warehouse is accurate and meets the requirements of quality management, order management and financial management

2. The warehouse management shall be scientific and orderly, and the goods shall be placed neatly and in order, which shall meet the requirements of goods storage and safety management

3. The management of documents and cards is orderly, and the registration is timely and accurate. Computer entry is timely and accurate& nbsp;

4. Regular and cycle inventory, timely investigate and deal with differences, and ensure the consistency of accounts, materials and cards

5. Check accounts with customers and outsourcing units in time, investigate and deal with differences in time, and safeguard the interests of the company

6. Timely report and follow up the disposal of nonconforming products and dead goods, reduce bad losses and reduce the occupation of inventory funds

7. Do a good job in fire prevention, water drainage, anti-theft and other safety protection to ensure the safety of warehouse property and materials

IV. basic skills of warehouse keeper

1 Master the standard operation and warehousing management procedures of the warehouse

2. Familiar with warehouse management system and related management processes

3. Have a certain knowledge of household appliances, and be familiar with materials and products under management

4. Have certain quality management knowledge and financial knowledge

5. Understand computer operation

v. receiving and acceptance

1 When the goods enter the warehouse, it is necessary to check the order (purchase order and production order). The warehousing procedures can be handled only when the item number, name, specification, model and quantity of the articles in the warehouse are consistent with the order

① it is strictly prohibited to receive goods without orders; Due to special circumstances such as production emergency and personnel going out, it is necessary to ask the superior and order management department for authorization and consent, which can be handled flexibly, but the order management department must make up the order within one working day

② it is forbidden to receive goods beyond the order. A small amount of goods received beyond the order due to reasonable loss, picking or measuring pound difference or the minimum production quantity of the machine shall be within a reasonable range and comply with relevant management specifications or regulations

2. When the goods enter the warehouse, they must be measured and counted accurately by appropriate methods. A certain proportion of unpacking and random inspection can be adopted for large-scale receiving. If the actual quantity is less than the marked quantity during random inspection, the batch of goods shall be received according to the minimum number of random inspection

3. When the goods enter the warehouse, they need to go through the quality inspection procedures, including:

① the outsourced and purchased materials /products must fill in the inspection application form. After passing the inspection, they can go through the formal warehousing procedures and print the computer warehousing form; Except that the “material receipt” or “warehouse receipt” printed and confirmed by computer after passing the inspection (Note: the format document filled in by our company shall prevail for the warehouse not managed by computer for the time being) can be stamped with the “special seal for receiving” (or other designated official seal) on behalf of our company, the delivery certificate or temporarily filled in temporary receipt certificate provided by other suppliers can only be signed by the warehouse keeper, And shall not affix any official seal on behalf of the company

② in particular, the materials that fail to pass the sampling inspection and are required to be “reused” or “selected for use” by the production department must comply with the relevant processes and approval procedures, and the warehouse keeper must indicate the words “unqualified reuse” or “selected for use” when signing in. For this kind of business, the document inputter should also process the computer in time to ensure the accuracy of inventory data. However, the printed computer “stock in form” cannot be directly handed over to the supplier. It must be handed over to the supplier together with the corresponding computer “return form” after selection and reuse

③ self produced finished products and parts must go through warehousing procedures with the quality inspection documents (or documents) of the current batch. The products of some customers also need the documents confirmed by the customers

④ unqualified products and materials in the workshop that need to be warehoused or returned shall comply with relevant systems and procedures and be approved by the property management manager. After entering the warehouse, it shall be stored separately in a special defective product area and clearly marked. It is strictly prohibited to mix and stack with normal materials and products

4. Materials and products to be warehoused must be packaged (or loaded) in a proper and standardized manner. The package identification shall be clear and consistent with the actual loaded goods. The loading quantity of the same package is uniform, and only one mantissa is allowed for the same batch of goods

5. For the materials that fail to pass the acceptance or are not reused as required or exceed the order, and the nonconforming products found in the workshop production that are confirmed by the quality inspection and the responsibility of the outsourcing factory, the warehouse must timely notify the purchasing department to handle the return /replenishment

VI. goods out of warehouse

1 Legal and approved certificates and instructions must be provided for goods out of warehouse, such as:

① production material issuance shall be handled by production scheduling material requisition and temporary material requisition

② finished products leaving the warehouse shall be handled according to the sales order and the delivery notice issued by the business department

③ outsourcing materials shall be handled according to the outsourcing purchase order

④ the transfer out warehouse shall be based on the transfer out warehouse receipt

⑤ technology research and development or other non production picking shall be handled according to the non production picking list

due to the impact of economic globalization, not only do domestic enterprises have more and more opportunities to do business and deal with foreign enterprises, but also the proportion of foreign enterprises in China is increasing year by year. Whether doing business with or working in foreign enterprises, it is inevitable to make foreign-related letters, which have become an important bridge for communication with foreign enterprises. It is particularly important to master the writing methods of
foreign-related letters. ⊙ confirm the arrangement of the meeting ⊙ confirm the arrangement of the itinerary ⊙ invite customers to visit the company ⊙ formally invite them to visit the special exhibition ⊙ send a letter to the exhibitors ⊙ inform them of the new service items and products ⊙ apologize for the delay in delivery ⊙ explain the reasons for the shortage ⊙ apologize for the wrong goods ⊙ announce the appointment of senior personnel ⊙ notice for the promotion of senior executives ⊙ Forced to dismiss employees for economic reasons ⊙ notify employees to be demoted for economic reasons ⊙ warning letter to employees ⊙ foreign business document writing is a special document writing related to foreign economic and trade business activities. It is a kind of writing with high professional and policy requirements. Type (according to its nature, function and scope of use) special letters for foreign business, invitation letters, invitation letters, rejection letters, inquiry letters, claims, claims, etc. Foreign business correspondence, telegram, telex, fax, e-mail, electronic data exchange, etc. Notice of foreign-related business management documents, letter of engagement, minutes of international trade talks, memorandum of international trade exchanges, negotiation plan, etc. Characteristics of foreign-related content, professional style, cross format, global writing of specific information requires familiarity with international and domestic trade, laws and policies. Proficient in foreign economic and trade business. Strong writing skills. The concept of special correspondence for foreign-related business refers to the correspondence related to foreign-related economic and trade affairs delivered through the postal system. The function is to complete the contact of commercial business through letter negotiation. Under certain conditions, it can directly play the role of agreement and contract. That is, it has the function of voucher. The characteristics and scope of application are clear. Chinese letters are applicable to Hong Kong, Macao, Taiwan, Singapore, Japan, Malaysia, Vietnam and other countries in China, as well as overseas Chinese groups. English correspondence is applicable to countries other than the above countries and regions. The content is single, the expression is concise, and one letter is one thing; Just business. Pay attention to etiquette, and properly use traditional characters and classical Chinese idioms in Chinese correspondence. English correspondence should follow the polite usage of English.

I. purpose
this system is formulated to strengthen the warehouse management, ensure the standardized, efficient and orderly operation of the warehouse, ensure the safety of the company’s property and materials, reduce the loss of bad and sluggish materials, reduce the capital occupied by inventory, and meet the requirements of production and operation for material management
II. Scope of application
it is applicable to the management of all warehouses of the company, including raw material warehouse, parts and semi-finished products warehouse and finished products warehouse. Refer to this system for tool spare parts warehouse, scrap warehouse, workshop warehouse and articles stored in the workshop
III. responsibilities and objectives of content warehouse management
1 Carry out the receiving and dispatching of materials and products in an efficient and orderly manner to ensure that the quantity in and out of the warehouse is accurate and meets the requirements of quality management, order management and financial management
2. The warehouse management shall be scientific and orderly, and the goods shall be placed neatly and in order, which shall meet the requirements of goods storage and safety management
3. The management of documents and cards is orderly, and the registration is timely and accurate. Computer entry is timely and accurate
4. Regular and cycle inventory, timely investigate and deal with differences, and ensure the consistency of accounts, materials and cards
5. Check accounts with customers and outsourcing units in time, investigate and deal with differences in time, and safeguard the interests of the company
6. Timely report and follow up the disposal of nonconforming products and dead goods, reduce bad losses and reduce the occupation of inventory funds
7. Do a good job in fire prevention, water drainage, anti-theft and other safety protection to ensure the safety of warehouse property and materials
IV. basic skills of warehouse keeper
1 Master the standard operation and warehousing management procedures of the warehouse
2. Familiar with warehouse management system and related management processes
3. Have a certain knowledge of household appliances, and be familiar with materials and products under management
4. Have certain quality management knowledge and financial knowledge
5. Understand computer operation
v. receiving acceptance
1 When the goods enter the warehouse, it is necessary to check the order (purchase order and production order). The warehousing procedures can be handled only when the item number, name, specification, model and quantity of the articles in the warehouse are consistent with the order
① it is strictly forbidden to receive goods without orders; Due to special circumstances such as production emergency and personnel going out, it is necessary to ask the superior and order management department for authorization and consent, which can be handled flexibly, but the order management department must make up the order within one working day
② it is strictly forbidden to receive goods beyond the order. A small amount of goods received beyond the order due to reasonable loss, picking or measuring pound difference or the minimum production quantity of the machine shall be within a reasonable range and comply with relevant management specifications or regulations
2. When the goods enter the warehouse, they must be measured and counted accurately by appropriate methods. A certain proportion of unpacking and random inspection can be adopted for large-scale receiving. If the actual quantity is less than the marked quantity during random inspection, the batch of goods shall be received according to the minimum number of random inspection
3. When goods enter the warehouse, they need to go through the quality inspection procedures, including:
① the outsourced and purchased materials /products must fill in the inspection application form. After passing the inspection, they can go through the formal warehousing procedures and print the computer warehousing form; Except that the “material receipt” or “warehouse receipt” printed and confirmed by computer after passing the inspection (Note: the format document filled in by our company shall prevail for the warehouse not managed by computer for the time being) can be stamped with the “special seal for receiving” (or other designated official seal) on behalf of our company, the delivery certificate or temporarily filled in temporary receipt certificate provided by other suppliers can only be signed by the warehouse keeper, And shall not affix any official seal on behalf of the company
② in particular, it is caused by unqualified sampling inspection

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